For business leaders and company knowledge owners
Stop rebuilding the same company answer.
SimplBrain is an AI assistant that answers employee questions using your approved company information and shows the sources behind its answers.
Employees need an answer they can use. Knowledge owners need a way to keep it right. Leaders need to know whether the whole team is doing less repeat work.
The same question interrupts the same person.
A new employee asks how to submit a purchase request. Three colleagues explain it separately, and each explanation leaves out a different detail.
What changes in the work
A supported answer. An accountable next step.
Start with that question and the current approved procedure. SimplBrain helps explain the permitted guidance and shows its source. An unsupported question returns to the person responsible for it, rather than becoming another confident guess.
- The useful output
- An employee answer with the applicable procedure reference, required details and a named route for an unresolved question.
- Who owns it
- The procedure owner approves the source. The receiving team agrees what a complete request contains.
- Try this acceptance test
- Ask the ordinary question, a version with a missing required detail and an exception the procedure does not cover. Check the answer and handoff against the approved source.
- Measure the whole process
- Search time, repeated explanations, incomplete requests, answer corrections and source maintenance across both the employee and the receiving team.
Explaining a request procedure is not approval to buy, a spending authorization or proof that the request was submitted.
Two documents offer two different rules.
The shared folder contains the current policy and an old copy. A newer upload date does not tell an employee which version was actually approved.
What changes in the work
A supported answer. An accountable next step.
Resolve authority before adding the source. Record the approved version, effective date, audience and owner. Test the retired copy alongside it so the demonstration has to distinguish the applicable guidance from an attractive but wrong answer.
- The useful output
- A source-supported answer that identifies the applicable version and leaves a conflict visible when approval cannot be established.
- Who owns it
- A company knowledge owner resolves which version applies. The assistant does not choose policy by file date.
- Try this acceptance test
- In a synthetic case, approved v2 names Priya and Friday while retired v1 names Lee and Monday. The answer must preserve v2, Priya and Friday, or state that applicability is unresolved.
- Measure the whole process
- Wrong-version answers, unresolved conflicts, source repair time and errors found after a procedure changes.
A citation is inspectable evidence, not proof that the cited material is current or applies to this employee.
The answer is fixed. The underlying source is not.
A manager corrects an employee in chat. Nobody updates the approved guide, so the same mistake returns in the next conversation.
What changes in the work
A supported answer. An accountable next step.
Separate the employee response from the source repair. Capture the unsupported point, affected guidance, responsible owner and review decision. The owner approves a revision, then checks the questions and downstream workflows affected by the change.
- The useful output
- A repair record linking the observed answer gap to its source owner, approved change and retest decision.
- Who owns it
- The source owner accepts the repair. A reviewer checks the revised answer; business approvers still decide exceptions.
- Try this acceptance test
- Change a synthetic procedure and repeat the original question. Check the visible version and unresolved questions, not only whether the text sounds better.
- Measure the whole process
- Repeated corrections, time to accepted repair, unresolved gaps and ongoing review effort.
A draft update is not a revised company policy. An unanswered repair request is not an accepted handoff.
Useful guidance sits beside information people must not see.
Employees need a shared purchasing procedure. That does not mean they should receive supplier contracts, another client's records or private commercial terms.
What changes in the work
A supported answer. An accountable next step.
Choose the permitted source and audience for one workflow. Verify real identities and permissions during implementation. Test allowed questions, restricted requests and missing guidance before expanding the source collection.
- The useful output
- An answer grounded in permitted guidance, with no restricted excerpts, invented price or source link that exposes material outside the audience.
- Who owns it
- Knowledge and access owners confirm source scope and permissions. Authorized people handle requests outside that scope.
- Try this acceptance test
- Compare a normal procedure question with a request for a restricted contract. Inspect the answer, citations and linked documents under the actual test identity.
- Measure the whole process
- Allowed-answer accuracy, denied-request behavior, unsupported claims and access-test failures. Treat a disclosure as a release blocker, not a small average-score deduction.
A prompt saying "keep it private" is not an access control. This page does not certify your configuration or grant the website guide access to internal systems.
One question before a bigger rollout
Bring an answer your team keeps rebuilding.
Use a redacted example, its approved source and the person who owns it. We will discuss the employee answer, source repair and leadership review together. Compare search, review, corrections and maintenance before calling the pilot a capacity improvement.
Examples and tests are illustrative. Sources, access, system connections and deliverables are confirmed in your proposal.
Current approved solution scope
SimplBrain is the required foundation shared by your solution sets. Your proposal defines the source material, access, instructions and workflows included in scope.
- Employees ask a question in their own words rather than searching through scattered folders or relying on whoever happens to be available.
- Source-grounded answers include citations, so someone can inspect the material behind a response instead of treating a confident answer as proof.
- Training, administrative workflows, marketing and sales can use one shared foundation instead of rebuilding company knowledge for each program.
The Brain needs more than a pile of documents. Together, we identify the knowledge owners, useful source material and decisions that require a person. Changes to a procedure should have an owner and a clear way into the maintained knowledge foundation.
Read the current SimplSolutions offering